How Many FTE Do You Need to Cover One 24/7 Position? Calculate the 168 weekly coverage hours for one 24/7 position, then model FTE, relief, handovers and the limits of an aggregate staffing estimate. Table of contents Calculate the base coverage requirement Add relief for time away from the position Test several availability assumptions Convert […]
Meeting Load and Its Effect on Productive Capacity Calculate meeting attendee-hours and their effect on capacity. Compare scenarios without confusing released time with guaranteed output gains. Table of contents Count attendee-hours rather than calendar events Compare meeting load with the right capacity baseline Distinguish time released from output gained Measure recurring and one-off meetings separately […]
Home / Workforce Planning Calculators and Guides Work planning How to Compare FTE Before and After a Schedule Change Check the hours gained and lost when a team changes schedules, with a worked example and a coverage review checklist. Table of contents Start with the decision you need to make A change that hides inside […]
Home / Guides / Topic hub Practical guide Productive Hours vs Scheduled Hours: Formula and Example Scheduled hours show assigned time; productive hours show the portion available for a defined workload. Comparing demand with the wrong measure can hide a capacity gap. Table of contents Use a specific definition of productive work Compare like-for-like figures […]
Home / Guides / Workforce Planning FTE reference FTE Percentage to Hours: 0.5, 0.8 and 0.9 FTE Chart Convert an FTE percentage to weekly and annual hours using 40-hour, 37.5-hour and 35-hour full-time baselines. Table of contents FTE percentage-to-hours chart Convert weekly FTE hours to annual hours Use the correct full-time baseline Frequently asked questions […]
Home / Guides / Workforce Planning Workforce planning FTE to Headcount Conversion: Formula, Limits and Examples Estimate headcount from an FTE requirement using average scheduled FTE per person, and understand why FTE alone cannot determine an exact roster. Table of contents Why one FTE number does not reveal headcount Headcount estimate formula Check coverage after […]
Home / Guides / Workforce Planning Topic overview FTE Workforce Planning: From Workload to Scheduled Staff Convert workload hours into productive FTEs and adjust for meetings, training, leave and other shrinkage. Table of contents Workload comes first Scheduled and productive hours Apply shrinkage correctly Keep assumptions visible Turn the answer into a staffing conversation Try […]
Home / Guides / Topic hub Practical guide Staffing Shrinkage Formula: Required Hours and FTE Divide productive workload by the available fraction of scheduled time, then divide by the full-time baseline to estimate required FTE. Table of contents Define the denominator first Divide demand by availability Translate required hours into FTE Compare a range instead […]
Home / Guides / Workforce Planning Practical guide FTE vs. Headcount: Calculator, Formula and Examples Calculate FTE versus headcount from full-time and part-time hours. Compare the formula, 40-hour and 37.5-hour examples, and planning uses. Table of contents A mixed-team example From a requirement to hiring Coverage still matters Try it with your numbers Next steps […]
Home / Guides / Workforce Planning Practical guide Calculate Weekly Coverage Hours Before Estimating Staff Multiply simultaneous positions by operating hours. Two continuously occupied positions across a 24/7 week require 336 productive coverage hours. Table of contents Build the workload input Convert coverage into FTE What the estimate cannot solve Try it with your numbers […]